Team Assistant (open vacancy) – Dubai

1.  Daily Recurring Tasks

–        assistance and support of Dubai Team

–        courier handling

–        telephone handling

–        reception/visitor handling

–        organization meeting room

–        time spent recording of MD/others

–        external charges recording

–        prepare, scan and file electronical bookkeeping packages for internal bookkeeper

–        maintenance DMS

–        filing/archiving responsible

–        corporate housekeeping

–        troubleshooting with all technical devices (organization technician etc)

2.  Upon Occurrence

–        secretarial support Dubai Team and MD: general correspondence in E

–        contacts maintenance

–        office supply handling

–        minutes of internal meetings

–        preparation of client meetings

–        reorganization of filing cabinets

–        event handling (Birthday gifts and cards for , Staff and/or third parties and special events upon occasion) etc

–        organization of lunch/sandwiches for meeting if required

–        support with travel arrangements

–        assistance with payments and debt collection from clients

–        marketing support function: print out and bind marketing material

–        drafting of documents in E

–        Communication with group and other subsidiaries

–        Communication with 3rd parties (such as law firms, registered agents, banks etc.)